My Favorite Productivity Tools

When it comes to productivity, I'm all about trying the latest and greatest in addition to the tried and true applications. I love being organized and the idea of everything being systemized. 

Here are a few of my favorites that I've been using lately: 


Asana is a software that I've been using for over 4 years now. It's the best task management tool, in my opinion, that I've come across. You can create a workspace, assemble teams, set up projects, and assign tasks within that project. Since I have a marketing boutique, this is one example of how my Asana is set up: 

  • Within the main Ray + Arrow workspace, each client has their own 'Project'
  • Within that project, there sections that lay out the various services I provide to that client (social media, blogging, branding, etc.)
  • Within those sections, I have tasks that are assigned to the people on my team that need to complete the task. 

They also have an amazing calendar feature. So, I have another project called 'Social Calendar' which calendars all of the various social media items that need to be scheduled. (ps - you can also sync your asana calendar to your google calendar!)

It takes time to learn all of the ins and outs, as all apps do, but once you get the hang of it, you'll be addicted. I consider myself an Asana master so I'm happy to answer any questions you have. 

Google Drive

I live on Google Drive - documents, pictures, sheets, slides, forms - they have it all and it keeps me so organized. You can also sync it to your desktop so everything you save within your folders automatically gets saved to your Drive, allowing you to access it wherever you want. I don't know what I would do without it. 


I use this app for note-taking and to-do lists. You can organize your notes in different notebooks, create tags, check off things on your to-do list, highlight text, change colors and fonts, archive, and more. It's best note-taking app I've used to date and syncs onto my desktop and phone. 


Perfect for chatting with coworkers or just different groups of people you're working or networking with, Slack has different "channels" so you can label the conversations by topic. Slack is just so simple and integrates with tons of other applications. 

Fun fact - Slack is worth about $5.1 billion and more than six million people use Slack every day as a hub and platform for communicating and sharing information with their coworkers.


I'm still getting used to this app but it's perfect for keeping track of your finances. Connect your bank and credit card accounts and code the expenses to the appropriate accounts - really saves you and/or your accountant time. 


All of the above apps have a free tier except for Xero. But, I will say that Xero is worth the investment. 

What other apps do you use/recommend?